HR & Scheduling Coordinator in Penticton, Haven Hill Retirement Center

Pro Vita is looking for HR & Scheduling Coordinator with a passion for the elderly to join our team to support our residents in Penticton.

Position: HR & Scheduling Coordinator 
Hourly rate: $31 per hour
Shift(s): Monday - Friday, 7am - 3pm
Location: 415 Haven Hill Rd, Penticton BC V2A 4E9 

HR & Scheduling Coordinator

Must Haves:

• Completion of Grade 12 or equivalent.
• Minimum 2 years recent experience in scheduling, payroll, and HR administration, preferably in a long-term care or healthcare environment.
• Experience with payroll entry, timekeeping, and attendance management.
• Excellent computer skills with proficiency in Microsoft Word, Excel, Outlook, and scheduling/payroll systems.
• Minimum 50 WPM keyboarding skills.
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• Excellent verbal and written communication skills in English.
• Ability to maintain confidentiality and handle sensitive employee information professionally.
• Successful completion of a Criminal Record Check upon hire and every 5 years thereafter.
• Proof of COVID-19 vaccination as required.

Responsibilities:

• Coordinate and maintain schedules for all care staff, including full-time, part-time, and casual employees.
• Handle sick calls, vacation requests, shift replacements, and daily staffing coverage.
• Process payroll entries and ensure all hours are coded accurately, including regular, overtime, sick, vacation, and statutory holiday pay.
• Maintain and update scheduling and payroll systems, including recurring schedules and employee changes.
• Prepare and complete HR-related documentation including payroll forms, WorkSafeBC, OH&S, and attendance-related documentation for Head Office.
• Support recruitment and onboarding activities, including posting jobs, screening applicants, coordinating interviews, and preparing new hire paperwork.
• Assist with employee relations matters, attendance management, and investigation support as directed.
• Maintain accurate employee records and HR documentation in compliance with company policies and collective agreements.
• Support training coordination, employee communication, and engagement initiatives.
• Provide reception and administrative support as needed.
• Perform other related duties as assigned.

If you are a kind, caring individual who enjoys connecting with and making a difference in the lives of elders – Apply Today!

About Pro Vita Care Management:
Pro Vita Care Management has been locally owned and operated in British Columbia since 2003, delivering contract care services in Long-Term Care, Assisted Living, and Independent Living. We are part of The Forster Group of Companies, alongside WestCana Services, Care At Home Services, and Pro Administration Services.

Our approach to care is compassionate, resident-centered, and team-driven, and we are committed to supporting the personal and professional growth of our employees. We foster a workplace where every team member can make a meaningful impact.

PVHP-HH